Flu Vaccination Service 2024/2025

From Tuesday 1st October 2024, Community Pharmacies who have chosen to participate will offer flu vaccinations to eligible patients.

Participation List (31.01.25)

1. Supporting Documents

Patient Vaccination Record (only required if VMT not available)
Claim Form (only to be used if VMT not available)
FAQ/Information Document (this should address any questions you may have)
Service Level Agreement (SLA) v7 (2024-2025)

2. Patient Group Direction

PGD v1 (exp August 2025)
Signature Sheet v1 (exp August 2025)
Electronic PGD Record

3. Eligible Patients

SGHD/CMO(2024)10 SEASONAL INFLUENZA (FLU) IMMUNISATION PROGRAMME 2024-25: CONFIRMATION OF ADULT AND CHILD COHORTS

Community Pharmacy should focus on patients in the following cohorts:
All those aged 65 and over;
All those aged 18 to under 65 in defined risk groups.
This includes:
Those in clinical at risk groups set out in Green Book Chapter 19;
Those experiencing homelessness;
Those experiencing substance misuse;
Asylum Seekers living in Home Office hotel or B&B accommodation;
Pregnant women
**Alcohol and Drug Rehabilitation Services (ADRS) e.g OST, IEP patients

**In addition to the cohorts above, the Vaccination Programme Board has requested that with immediate effect (16/10/2024), the additional cohort of Alcohol and Drug Rehabilitation Services (ADRS) e.g OST, IEP patients have now to be offered an NHS Flu Vaccination.

Please remember that any requests for additional stock should be made to: cpdt@ggc.scot.nhs.uk

4. Vaccination Management Tool (VMT)

Vaccinations undertaken via Community Pharmacy will be recorded on the Vaccination Management Tool (VMT). Anyone involved in the service will need to be able to access the system.

If you already have a TURAS username and password – please send details to ggc.cpdevteam@nhs.scot and we will arrange for the VMT module to be added to your access – please include the name and contractor number of the pharmacy that you will undertake vaccines from; or
If you do not already have a TURAS username and password – please complete the TURAS VMT Account Request Form and return to ggc.cpdevteam@nhs.scot. Please put “VMT Access Request” in the subject line.

Turas VMT User Guide

Turas Vaccination Management Sign-in Page

5. Training

All Pharmacists undertaking flu vaccinations must undertake immunisation training including anaphylaxis management, and this must be delivered by a recognised private immunisation training organisation. Please also visit the NES Seasonal Flu TURAS page – TURAS

Please navigate through Turas Vaccination Management Tool where you will find links to the User Guides and FAQs pages.

6. Stock Ordering

NHS GGC has set a cap on the number of vaccinations that can be ordered from Movianto as detailed below. Stock will be available to order via Movianto’s Marketplace portal from week beginning Monday 16^th September 2024.

Each pharmacy has been allocated:

QIVc

4 x packs of QIVc for the entire duration of the programme; and

aQIV

2 x packs of aQIV for the entire duration of the programme.

In the unlikely event that a participating pharmacy requires more than the noted allocation above, a request should be made to cpdt@ggc.scot.nhs.uk. Each request will be considered individually and the Contractor advised of the outcome.The request should contain: Contractor Code and Reason for request

Movianto User Guide 2024

Adult Flu Vaccine Ordering

7. PILs Ordering

Patient Information Leaflets (PILs) for QIVc and aQIV will be supplied in pads of 10 leaflets and will automatically be added to your vaccine order.

8. Cold Chain Audit

Completion of the Cold Chain Audit is a mandatory component of participation in this year’s programme. You can access this module via the Community Pharmacy LearnPro platform here

Please search for: GGC: 097 Cold Chain Management

If you do not already have a username/password for LearnPro, please register as a matter of urgency, but completing and returning the relevant form here: Activation Code request form

9. Inactivated Influenza Vaccine National Protocol v5 (August 2024)

Registered Pharmacy Technicians can now have a greater role in the delivery of the NHS Flu Immunisation programme (see Table 1 below).

The National Protocol should be read, understood and completed. The main points are listed as follows:

The Protocol only applies to the administration of flu vaccine via the NHS service.

Only for Registered Pharmacy Technicians.

The Contractor is responsible for ensuring that any Technicians using this Protocol are appropriately trained and competent to safely vaccinate.

The Pharmacist is required to act as the ‘Clinical Supervisor’ and must be identified as part of this Protocol.

The Clinical Supervisor has the overall responsibility for the provision of safe care.

The Health Board is responsible for ensuring that the Contractor adheres to the Protocol.

Completed copies of the Protocol should be retained for 8 years.

Table 1 – Steps involved in immunisation process

ACTIVITY	PERSON UNDERTAKING
1. Assessment of the individual presenting for vaccination2. Provide information and obtain informed consent3. Provide advice to the individual	Pharmacist or Registered Pharmacy Technician
Vaccine Preparation	Pharmacist or Registered Pharmacy Technician
Vaccine Administration	Pharmacist or Registered Pharmacy Technician
Record Keeping	Pharmacist or Registered Pharmacy Technician