From Wednesday 1st October 2025, Community Pharmacy Contractors who have chosen to participate will offer Flu vaccinations to eligible patients.
Participation List (01/10/25)
1. Supporting Documents
- Patient Vaccination Record (only required if VMT not available)
- Claim Form (only to be used if VMT not available)
- FAQs/Information Document (this should address any questions you may have)
- Service Level Agreement (SLA) v8 (2025-26)
2. Patient Group Direction
3. Eligible Patients
Community Pharmacy should focus on patients in the following cohorts:
- All those aged 65 and over
- All those aged 18 to under 65 in defined risk groups. This includes:
- Those in clinical ‘at risk’ groups set out in Green Book Chapter 19
- Those experiencing homelessness
- Those experiencing substance misuse
- Asylum Seekers living in Home Office Hotel or B&B accommodation
- Pregnant women
4. Vaccination Management Tool (VMT)
Vaccinations undertaken via Community Pharmacy will be recorded on the Vaccination Management Tool (VMT). Anyone involved in the programme will need to be able to access the system.
- If you already have a TURAS Username and Password – please send details to ggc.cpdevteam@nhs.scot and we will arrange for the VMT module to be added to your access. Please include the Contractor Code and Pharmacy Name of the pharmacy that you will undertake vaccines from; or
- If you do not already have a TURAS Username and Password – please complete this TURAS VMT Account Request Form and return to ggc.cpdevteam@nhs.scot. Please type “VMT Access Request” in the subject line.
Turas Vaccination Management Sign in Page
5. Training
All Health Care Professionals undertaking Flu vaccinations must undertake immunisation training including anaphylaxis management and this must be delivered by a recognised private immunisation training organisation. Please also visit the NES Seasonal Flu TURAS page on TURAS.
Please navigate through Turas Vaccination Management Tool where you will find links to the User Guides and FAQs pages.
6. Stock Ordering
NHSGGC has set a cap on the number of vaccinations that can be ordered from Movianto as detailed below. Stock will be available to order via Movianto’s Marketplace portal from week beginning Monday 15th September 2025.
Each pharmacy has been allocated:
aTIV
A maximum of 2 x packs of aTIV for the entire duration of the programme
TIVc
A maximum of 4 packs of TIVc for the entire duration of the programme
In the unlikely event that a participating pharmacy requires more than the noted allocation above, a request should be made to ggc.newpharmacy.applications@nhs.scot.
Each request will be considered individually and the Contractor advised of the outcome.
The request should contain: (a) Contractor Code (b) Amount and type of stock required (c) Reason for Request.
7. PILs Ordering
Patient Information Leaflets (PILs) for aTIV and TIVc will be supplied in pads of 10 leaflets and will automatically be added to your vaccine order. One pad is supplied per pack of vaccine.
8. Cold Chain Audit
Completion of the Cold Chain Audit is a mandatory component of participation in this year’s programme. You can access this module via the Community Pharmacy ‘LearnPro Community’ platform here.
Please search for: GGC: 097 Cold Chain Management
If you do not already have a Username/Password for ‘LearnPro Community’ please register as a matter of urgency by completing and returning this Activation Code Request Form.
9. Immunisation
Table 1 – Steps involved in immunisation process
| ACTIVITY | PERSON UNDERTAKING |
| 1. Assessment of the individual presenting for vaccination 2. Provide information and obtain informed consent 3. Provide advice to the individual | Health Care Professional |
| Vaccine Preparation | Health Care Professional |
| Vaccine Administration | Health Care Professional |
| Record Keeping | Health Care Professional |
10. Useful Links
Webinar – Community Pharmacy Webinar on Flu Programme Delivery
Infection Control Guidance for Community Pharmacy
COVID-19 Health Protection Guidance – Public Health Scotland
Responsible Person: Bridie McCallum
Last Updated: 12/09/25