Flu Vaccination Service 2023/2024

From Tuesday 5th September 2023, Community Pharmacies who have chosen to participate, will offer flu vaccinations to eligible patients.

 

List of Participants (as of 13.02.2024)

 

1. Supporting Documents

  1. Patient Vaccination Record (only required if VMT not available)
  2. Claim Form (only to be used if VMT not available)

 

2. Patient Group Direction

  1. Link to PGD v1 (exp July 2024)
  2. Link to Signature Sheet v1 (exp July 2024)

 

3. Eligible Patients

SGHD/CMO(2023)5 Seasonal Flu Immunisation Programme 2023/24: Confirmation of Adult Cohorts

  • Any patient who is over the age of 50;
  • Patients between the ages of 16 and 50 who are identified as at risk because of a medical condition;
  • Front-line health and social care workers (which would include all Community Pharmacy staff); and
  • Teaching/Teaching Support Staff (programme for this cohort will commence on 15th September 2023).

 

4. Vaccination Management Tool (VMT)

Vaccinations undertaken via Community Pharmacy will be recorded on the Vaccination Management Tool (VMT).  Anyone involved in the service will need to be able to access the system.

  • If you already have a TURAS username and password – please send details to ggc.cpdevteam@nhs.scot and we will arrange for the VMT module to be added to your access – please include the name and contractor number of the pharmacy that you will undertake vaccines from; or
  • If you do not already have a TURAS username and password - please complete the TURAS VMT Account Request Form and return to ggc.cpdevteam@nhs.scot.  Please put “VMT Access Request” in the subject line.

Turas VMT User Guide

Turas Vaccination Management Sign-in Page

 

5. Training

All Pharmacists undertaking flu vaccinations must undertake immunisation training including anaphylaxis management, and this must be delivered by a recognised private immunisation training organisation.  Please also visit the NES Seasonal Flu TURAS page - TURAS

Please navigate through Turas Vaccination Management Tool where you will find links to the User Guides and FAQs pages.

 

6. Stock Ordering

Community Pharmacies can place orders for flu vaccinations to be used in this year’s programme from Thursday 7th September 2023.

Vaccines should be ordered from AAH using the normal ordering process.  NHSGGC has set a cap on the number of vaccinations that can be ordered from AAH as follows.

Due to availability of stock, the following quota arrangements for flu vaccines in Community Pharmacy will now apply.

There is no daily cap on orders; Community Pharmacies can order the following on a monthly basis (your monthly allocation can be ordered in one transaction):

QIVc

  • A maximum of 4 x 10 vaccine packs of QIVc 

aQIV

  • A maximum of 1 x 10 vaccine packs of aQIV 

In the unlikely event that a participating pharmacy requires more than the noted allocation above, a request should be made to cpdt@ggc.scot.nhs.uk.  Each request will be considered individually and the Contractor advised of the outcome. 

  • The request should contain: Contractor Code and Reason for request

AAH Order Link Codes 2023

 

7. PILs Ordering 

 

Patient Information Leaflets (PILs) for QIVc and aQIV will be supplied in pads of 10 leaflets and will automatically be added to your vaccine order.

 

8. Inactivated Influenza Vaccine National Protocol v4 (August 2023)

Registered Pharmacy Technicians can now have a greater role in the delivery of the NHS Flu Immunisation programme (see Table 1 below).

The National Protocol should be read, understood and completed.  The main points are listed as follows:

  • The Protocol only applies to the administration of flu vaccine via the NHS service.
  • Only for Registered Pharmacy Technicians.
  • The Contractor is responsible for ensuring that any Technicians using this Protocol are appropriately trained and competent to safely vaccinate.
  • The Pharmacist is required to act as the 'Clinical Supervisor' and must be identified as part of this Protocol.
  • The Clinical Supervisor has the overall responsibility for the provision of safe care.
  • The Health Board is responsible for ensuring that the Contractor adheres to the Protocol.
  • Completed copies of the Protocol should be retained for 8 years.

 

Table 1 - Steps involved in immunisation process

ACTIVITY PERSON UNDERTAKING

1. Assessment of the individual presenting for vaccination

2. Provide information and obtain informed consent

3. Provide advice to the individual

 Pharmacist
Vaccine Preparation Pharmacist or Registered Pharmacy Technician
Vaccine Administration Pharmacist or Registered Pharmacy Technician
Record Keeping Pharmacist or Registered Pharmacy Technician

 

Registered Technicians should access the VMT system to apply for a Username and Password here.

All completed forms must be returned to: ggc.cpdevteam@nhs.scot

 

9. Useful Links

Winter vaccines | NHS inform 

Infection Control Guidance for Community Pharmacy

COVID-19 health protection guidance - COVID-19 - Conditions and diseases - Our areas of work - Public Health Scotland 

 

Responsible Person: Mani Narwan
Last updated: 13/02/24